Privacy policy
Responsible body for data protection processing
within the meaning of Art. 13 No. 1a GDPR
Verein Akina eV, Grillparzerstraße 35, 81675 Munich, represented by the Executive Board.
Purpose and legal basis of data processing
within the meaning of Art. 13 No. 1c GDPR
The purpose and legal basis for the processing of personal data is the establishment and implementation of the association relationship. Data that is not absolutely necessary for the establishment and implementation of the association relationship is not collected and therefore not processed.
Data usage
The association Akina e.V. uses your name, address and e-mail address to contact you for invitations, information from the association and queries, e.g. in the event of changes to bank details or similar.
Your bank details will be used by the association to collect membership fees or, if donations are received, to finance the association's statutory tasks.
In particular, the association will not pass on your data to third parties.
Data retention period
Your data will be stored for up to 1 year after you leave the association. Your data will be deleted from the association no later than 1 year after termination of membership, unless they are subject to the statutory retention periods in accordance with §§ 140ff. Tax Code.
Data storage
All data is stored on cloud systems where only the Management Board has access.
Obligation to provide information
You can exercise your right to information in accordance with Art. 15 GDPR at any time. To do so, please use the following contact option: info@akina-ev.de
The association will then contact you immediately and will be happy to answer your questions.
Rights
If you do not agree with the use of your data or if you believe that it is being used incorrectly, you can exercise your right to rectification (Art. 16 GDPR), erasure (Art. 17 GDPR) and restriction of processing (Art. 18 GDPR) at any time. You also have the right to data portability (Art. 20 GDPR).
In these cases, please contact the association via the e-mail address info@akina-ev.de.
You also have the option of obtaining information from the relevant supervisory authority or lodging a complaint there. The relevant supervisory authority is the Bavarian State Commissioner for Data Protection, Wagmüllerstraße 18, 80538 Munich.
Collection and processing of data when accessing the website
When you view our website, data is collected in log files that are technically necessary to display our website to you and to ensure stability and security. The data in the log files is also used to anonymously record the number of visitors and the extent and type of use of our website (legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR). The following data is collected:
Anonymized IP address, date and time of retrieval, name of the retrieved file, notification of successful retrieval, amount of data transferred, web browser, operating system and referring page.
The log files are deleted after 9 weeks.
Cookies
We only use functional cookies. These are necessary to ensure the operation of the website. The legal basis for the processing of the data is Art. 6 para. 1 lit. f GDPR. Further details on storage and duration of storage:
When you confirm the cookie notice, this is stored as a cookie. This cookie is for your convenience and is retained even after you log out.
The data can be deleted automatically in your browser, depending on your preferences. You can also delete this data yourself at any time if you wish.
Contact form on our website and e-mail contact
There is a contact form on our website that can be used to contact us electronically. If you make use of this option, your details from the inquiry form, including the contact details you provide there, will be transmitted to us and stored for the purpose of processing the inquiry.
Alternatively, you can contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored. The data will not be passed on to third parties in this context. The data is used exclusively for processing the conversation. The legal basis for the processing of the data is Art. 6 para. 1 lit. f GDPR.
The data will be deleted or blocked as soon as the purpose of storage no longer applies.
Donations via PayPal: Data protection provisions about PayPal as a payment method
PayPal components are integrated on our website. PayPal is an online payment service provider. Payments are processed via so-called PayPal accounts, which are virtual private or business accounts. PayPal also offers the option of processing virtual payments via credit cards if a user does not have a PayPal account. A PayPal account is managed via an e-mail address, which is why there is no classic account number. PayPal makes it possible to initiate online payments to third parties or to receive payments. PayPal also acts as a trustee and offers buyer protection services.
The European operating company of PayPal is PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg, Luxembourg.
If the data subject selects the payment option “PayPal” as the donation option, the data of the data subject will be transmitted to PayPal. By selecting this payment option, the data subject consents to the transfer of personal data required for payment processing.
The personal data transmitted to PayPal is usually first name, last name, address, email address, IP address, telephone number, cell phone number or other data required for payment processing.
The purpose of transmitting the data is to process payments and prevent fraud. The controller will transmit personal data to PayPal in particular if there is a legitimate interest in the transmission. The personal data exchanged between PayPal and the controller may be transmitted by PayPal to credit reference agencies. The purpose of this transmission is to check identity and creditworthiness.
PayPal may pass on the personal data to affiliated companies and service providers or subcontractors if this is necessary to fulfill the contractual obligations or if the data is to be processed on behalf of PayPal.
The data subject has the option of withdrawing consent to the handling of personal data from PayPal at any time. A revocation does not affect personal data that must be processed, used or transmitted for (contractual) payment processing.
The applicable data protection provisions of PayPal may be retrieved under https://www.paypal.com/de/webapps/mpp/ua/privacy-prev.
Online meetings with Zoom
The Zoom tool is used for the virtual general meeting and board meetings.
Various types of data are processed when Zoom is used. The scope of the data also depends on the data you provide before or when participating in an online meeting. The following personal data is processed:
User details: first name, surname, telephone (optional), email address, password, profile picture (optional), department (optional)
Meeting metadata: Topic, description (optional), participant IP addresses, device/hardware information
For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.
When dialing in by phone: information on the incoming and outgoing phone number, country name, start and end time. If necessary, further connection data such as the IP address of the device can be saved.
Text, audio and video data: You may have the opportunity to use the chat, question or survey functions in an online meeting. In this respect, the text entries you make are processed in order to display them in the online meeting and, if necessary, to log them. In order to enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera of the end device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the Zoom application.
To take part in an online meeting or enter the meeting room, you must at least enter your name.An appropriate level of data protection is guaranteed on the one hand by the conclusion of the so-called EU standard contractual clauses. As additional protective measures, we use Zoom's so-called EU cluster. The processing of personal data of meeting participants takes place exclusively in data centers in the European Union.
Personal data is not transferred to the USA or any other third country.
The data of meeting participants (specified name, specified e-mail address, duration of participation in meetings) is stored for a period of 12 months.
We use Zoom to conduct online meetings. If we want to record online meetings, we will inform you transparently in advance and - if necessary - ask for your consent. The fact of the recording will also be displayed to you in the Zoom application.
If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content.
If you are registered with Zoom as a user, reports on online meetings (meeting metadata, telephone dial-in data, questions and answers, survey functions) can be stored at Zoom for up to one month.
Note: If you access the Zoom website, the provider of Zoom is responsible for data processing. However, it is only necessary to access the website to use Zoom in order to download the software for using Zoom.
You can also use Zoom if you enter the relevant meeting ID and any other access data for the meeting directly in the Zoom app. If you do not want to or cannot use the Zoom app, the basic functions can also be used via a browser version, which you can also find on the Zoom website.
Personal data processed in connection with participation in online meetings will not be passed on to third parties. The provider of Zoom necessarily obtains knowledge of the above-mentioned data insofar as this is provided for in the EU standard contractual clause.
The legal basis for the processing of the data is Art. 6 para. 1 lit. f GDPR.
The applicable data protection provisions of Zoom may be retrieved under https://www.zoom.us/de-de/gdpr.
As at: October 21, 2024